[ DupCheck+ ]
Tackling the Challenge of Duplicate Registrations in Clinical Trials
Managing duplicate patient registrations is a persistent challenge for clinical trials. Common scenarios include
Why previously registered patients express interest again by registering again for a trial.
Why are they seeking reevaluation after being previously disqualified in a phone screener
What their other motivations are for re-registering for a trial.
How DupCheck+ Works: 4 Simple Steps
Patient Registration
Participants begin by completing a user-friendly online registration form, providing their details securely.
Instant Duplicate Detection
DupCheck+ uses advanced algorithms to cross-reference the Protected Health Information (PHI) submitted with a centralized database. Duplicate entries are flagged in real time for immediate action.
Re-Registration Insights
When a duplicate is detected, participants are prompted to specify their reason for re-registering, such as seeking reevaluation or expressing renewed interest in the trial.
Seamless Confirmation
The system guides participants to a personalized “Thank You” page, ensuring a smooth experience. Key stakeholders receive a secure email containing only the Unique Identifier (UID) and the reason for re-registration, maintaining privacy and compliance.
Did you know?
Did you know that approximately 45% of duplicate registrations in clinical trials go undetected, hindering research progress? This issue leads to clogged workflows, wasted time, and missed insights. Pharma companies and CROs need a robust solution to flag duplicate entries in real-time, track reasons for re-registration, and identify gaps in third-party coordination—while ensuring 100% accuracy to minimize manual effort.
Our Tailored Solution
As part of our comprehensive clinical trial solutions, We have developed DupCheck+, a smart web-form that delivers:
Smart Detection
Advanced algorithms cross-reference PHI (Protected Health Information) submitted in online forms with a centralized database, identifying duplicates in real-time.
Reason Tracking
The system prompts returning patients to select their re-registration reason from predefined categories, providing transparency for all stakeholders.
Streamlined Workflows
Personalized “Thank You” pages guide first-time and returning registrants seamlessly, enhancing user experience.
PHI-masked Reporting
To uphold privacy and ethical standards, duplicate reports shared with authorities include only the UID (Unique Identifiers), subject ID, and the reason for re-registration. All patient health information remains confidential, ensuring secure and responsible data management.
Driving Impactful Benefits
DupCheck+ delivers transformative benefits, including:
Improved Efficiency
Reduces manual effort by eliminating the need for manual duplicate checks.
Actionable Insights
Pinpoints inefficiencies if any in third-party phone screening processes, such as missed follow-ups.
Streamlined Processes
Accelerates registration cycles for returning participants.
Patient-Centric Focus
Offers a seamless and personalized registration
experience.
Ready to Eliminate Research Hurdles?
Partner with MBL Health to transform your clinical trials. Let’s accelerate progress together.
